You can now access your messages from Gmail on other Email clients, like MS Outlook, Apple Mail, etc. using IMAP and POP. IMAP can be used on multiple devices. All the emails are synced in real time. But, POP can be used only on a single device. And moreover, emails aren’t synced in real time. Instead, they will be downloaded.
Start accessing your Gmail by setting up IMAP/POP
Initially check whether IMAP is turned on or not. If it is in disabled mode, turn it on-
Step 1: Open Gmail on your PC
Step 2: On the top right corner, click on Settings
Step 3: Click the Forwarding and POP/IMAP option
Step 4: In “IMAP Access” section, select Enable IMAP option. Else on the “POP Download” section, choose Enable POP for all mail/ Enable POP for mail that arrives from now on option
Step 5: At the page bottom, click on Save Changes.
Immediately after setting IMAP/POP, change settings on your email client
Incoming Mail (IMAP) Server: imap.gmail.com/ Incoming Mail (POP) Server: pop.gmail.com
Requires SSL: Yes
Port: 993/ Port: 995 for POP
Outgoing Mail (SMTP) Server: smtp.gmail.com
Requires SSL: Yes
Requires TLS: Yes (if available)
Requires Authentication: Yes
Port for SSL: 465
Port for TLS/STARTTLS: 587
(If you use Gmail with work/ school account, enter mail.domain.com, then select Port 110 for POP)
Server timeouts Greater than 1 minute (5 is recommended) for POP.
Full Name or Display Name: Enter your name
Account Name, User name, or Email address: Enter your full email address
Password: Enter your Gmail password
How IMAP/POP does work?
IMAP creates a copy of all your email stored on the server. When you implement ways to sync Gmail with Outlook / set up an email program like Thunderbird to access your email via IMAP, or connect your mobile device to email, the program simply displays what’s on the server.
A POP client session starts asking Gmail mailbox for a list of messages that haven’t been downloaded still. In POP normal mode, Gmail provides about 250 older messages that have not been downloaded). Once email message is downloaded, Gmail marks the message as ‘popped’.
Difference between IMAP and POP
Whenever IMAP downloads email, it just copies the email onto your system. The original email messages remains on the email server’s master repository. It just displays a copy of it on computer for your quick and easy access.
When POP downloads any email, on the other hand, it completely moves the email from the email server to your computer. And by default, whenever a download is complete, the email resides on PC to which it was downloaded initially.